University of St. Andrews Ice Skating Club

CONSTITUTION


1.     Name
The name of the organisation shall be “The University of St. Andrews Ice Skating Club”, hereinafter referred to as the ‘Club’.

 

2.      Objectives
The club is established to pursue the following objectives:

2.1.   Participation in the sport of ice skating; hereinafter referred to as the ‘sport’.

2.2.   The arrangement, management and development of weekly skating outings and skating related events.

2.3.   The organisation of training and playing facilities for its members.

2.4.   Promoting and maintaining the highest standards of technical competence and safety in the sport.

2.5.   The possibility of competing in the future.

2.6.   Upholding the rules of the sport.

2.7.   Providing equal opportunities for successful participation by all students.

2.8.   The promotion of the sport.

 

3.     Affiliation
The Club shall be affiliated to the Athletics Union of St. Andrews University; hereinafter referred to as the ‘Athletic Union’.

3.1.   The Club shall partake in the Athletic Union’s Club Excellence programme.

 

4.     Membership

4.1.   All members are subject to the Constitution of the Club in addition to the regulations of the Athletics Union. 

4.2.   Membership of the club is open to all individuals, provided they comply with this Constitution.

4.3.   No person shall be refused membership on the grounds of race, colour, creed, religion, sex, sexual preference, impairment, disability or any other prejudice.

4.4.   All applications for membership shall be accompanied by the appropriate annual membership fee, which shall thereafter be payable on demand.

4.5.   Each fully paid up member shall be entitled to attend and vote at General or Annual General Meetings.

4.6.   Fully paid up members may be elected to serve on the Management Committee.

 

5.     Suspension, Refusal or Termination of Membership

5.1.   The management committee shall be entitled to:

5.1.1.      Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Section 2. Objectives of this constitution.

5.1.2.      For good and sufficient reason to refuse renewal of any existing membership, terminate or suspend any membership provided that the member concerned shall have the right to be heard by the full management committee before a final decision is made.

5.2.   The suspended member may apply for reinstatement at the next general meeting.

5.3.   Any member who fails to pay their fees by the date required shall forfeit their right to representation on the management committee, at general meetings, and shall be suspended from taking part in any event under the control of the club until such fees are paid.

5.4.   The management committee shall inform the member in writing of any decision to terminate their membership.

 

6.     General Meetings

6.1. Annual General Meeting (AGM)

6.1.1.      The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted:
•  Receive and confirm the minutes of the previous AGM.
•  Presentation of the clubs financial accounts for the year.
•  Presentation of clubs projected financial situation for the forthcoming year, and the setting of all fees.
•  Presentation of Chairpersons report.
•  Election of officers to the management committee.
•  Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the chairperson.

6.1.2.      Notice for an AGM shall be a minimum of twenty-one days.

6.1.3.      A quorum for an AGM shall be a minimum of ten members or thirty-three per cent of total paid membership, whichever is greater.

6.2. Extraordinary General Meeting (EGM)

6.2.1.      An EGM may be called upon the written demand of:
•  Thirty-three per cent of the membership.
•  The Chairperson.
•  A two-thirds majority of the management committee.

6.2.2.      Notice for an EGM shall be of a minimum of fourteen days. By this time, the business to be discussed shall be made available to all members.

 

7.     Procedures for General Meetings

7.1.   A minimum of twenty one days’ notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days.

7.2.   The Chairperson, or in his/her absence a member selected by the meeting, shall take the Chair.

7.3.   All members shall register with the Secretary prior to the start of the meeting.

7.4.   Each member shall have one vote per poll.

7.5.   All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.

7.6.   The quorum shall be thirty-three per cent of those eligible to vote, or ten such members, whichever is the greater.

7.7.   The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.

 

8.     Election Of Officers To The Management Committee

8.1.   The members of the management committee shall be drawn from the membership, as defined in Section 4. Membership of this constitution.

8.2.   Candidates shall be elected by secret ballot at a General Meeting, and shall be members of the management committee from the conclusion of that General Meeting until the conclusion of the following AGM.

8.2.1.      From the conclusion of an AGM until the conclusion of that academic year, incoming and outgoing Management Committee Officers shall participate in the Handover Process. This shall include the handover of materials and the outgoing officer providing a mentorship to the incoming officer. If the outgoing committee member is unavailable for the handover process, the outgoing president shall assume the role of mentor to the incoming officer.

8.3.   All nominations of candidates for election shall: have the consent of the nominee; be in writing; be seconded; and be received by the Secretary not less than seven days before the General Meeting.

 

9.     Members Of The Management Committee

9.1.   The Management Committee shall consist of the following Officers:

9.1.1.      Executive Committee:
•  President (General running of the club/chair of committee)
•  Secretary (Organisation of meetings & record keeping)
•  Treasurer (Organisation of finances & solvency)
•  Safety Officer (Responsible for promoting safe practice of the sport)

9.1.2.      Non-Executive Committee:
•  Fundraising Officer
•  Publicity Officer
•  Events Officer

9.2.   All the above shall each be entitled to one vote per poll at General Meetings, except the Chair.

9.3.   The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-opted committee members does not exceed one third of the total number of persons serving on the committee at that time.

9.4.   The management committee may appoint any sub-committees it may deem necessary to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the management committee by a representative elected by that sub-committee.

 

10.Regulations For The Management Committee

10.1.  The President shall chair meetings, or in his/her absence one of either the Secretary or Treasurer.

10.2.  Seven days notice of any meeting of the management committee shall be given by the Secretary, except when:

10.2.1.  The date of the meeting had been agreed at the previous management meeting, in which case seven days’ notice shall be given.

10.2.2.  In an emergency the Chairperson may call a meeting at two days’ notice.

10.3.   The quorum shall be fifty per cent of the officers entitled to vote.

10.4.   All members of the management committee as listed in Clause 9.2. shall be entitled to vote.

10.5.   All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.

10.6.   Meetings shall be open to all members of the club.

 

11.Finance

11.1.   The income and property of the club, however derived, shall be applied solely towards the objectives of the club as set out in Section 2. Objectives of this constitution.

11.2.   The club shall have the power to raise money by means of yearly affiliation fees and fund-raising event fees as determined by the Management Committee at the Annual General Meeting.

11.3.   All funds shall be lodged in a bank account in the name of the club and under the jurisdiction of the University of St Andrews Athletic Union.

11.4.   The President, Treasurer and Secretary shall be authorised signatories to sign cheques on behalf of the club, of which two signatories shall be needed.

11.5.   The financial year of the club shall run from July to July.

 

12.Amendments to the Constitution
This Constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.

 

13.The Dissolution of the Club

13.1.   Any resolution to dissolve the club may be passed at any General Meeting provided that:

13.1.1.  The terms of the proposed resolution are received by the Secretary at least forty two days before the meeting at which the resolution is to be brought forward, and that

13.1.2.  At least twenty eight days of the proposed resolution shall be given in writing by the secretary to all members, and that

13.1.3.  Such a resolution shall receive the assent of two thirds of those present and entitled to vote.

13.2.   Upon dissolution of the club, after all club liabilities have been cleared, all remaining financial and material assets shall be given or transferred to the University of St Andrews Athletic Union to be employed for the development of sport.

 

14.Declaration

It is hereby certified that this document represents a true and most up to date version of the Constitution of The University of St Andrews Ice Skating Club.

 

Signatures of Committee Members: